How to run monthly AutoPay

This article describes how to run the monthly AutoPay process which processes recurring monthly membership payments. 

Run Billing

• Log into iMIS Desktop
• Go to the Billing Module
• Click on Process Billing
• Click New
• Check Renewals
• Select Monthly Auto Pay
• Set Run Date to current date
• Set Effective Date to the first day of the next month
• Click Run

Review and Post Billing Batch

• Log into iMIS Desktop
• Go to the Billing Module
• Click on Process Accrual Dues
• Click on Post batches
• Highlight the batch and click Print Detail at the bottom of the screen
• Review the report, if there are issues, delete the batch, correct issues and re-run billing
• If no issues with the billing, post the batch by highlighting the batch and pressing Post Selected

Submit Payments to the Bank

• Log onto the staff site
• Go to Membership > Automatic Payments > Process Payments
• Click on 2. Submit Invoices
• Enter the first of the next month into the Due for collection on or before box
• Click Find
• Scroll to the bottom of the page and click the orange Submit x invoices for payment
• Wait, it may take a few minutes for the submission to complete. The page will refresh automatically
• Once the page has refreshed, you can navigate away from the page

Retrieve payments

This step is done the day after the payments are submitted to the bank in order to allow time for the payments to be processed.

• Log onto the staff site
• Go to Membership > Automatic Payments > Process Payments
• Click on 3. Retrieve processed payments
• Scroll down to the bottom of the page and click the Retrieve Processed Payments button
• Wait for page to finish processing, this may take some time. The page will refresh when it is complete.
• Once the page has refreshed, go into iMIS Desktop and post the batch that was just created under AR/Cash > Manage Batches